STOCK TAKING /OF A DIFFERENT KIND - 354

 STOCK TAKING OF A VERY 

        DIFFERENT KIND 

HOME OF THE OWNER OF THE FAMOUS AUDITORS          

 

A VISIT TO THE KITCHEN OF THE FAMOUS HOUSE OF 

     SHYAMAPRASAD      

           BROTHERS 

More than a year of Lockdowns  and Stay/Work  from  Home have  brought to light the following observations in the House and particularly the Kitchen of Shyamaprasad , the Head  of  The  Renowned Auditing  Firm Of 

SHYAMAPRASAD BROTHERS

By their Home Office Rookie Trainees . 

Following anomalies were observed in the functioning of their day to day activities. 

1. There was no Stock Ledger being  maintained at any place .   Procurement was not in line with the  provision , requirement and  consumption patterns over a period of time  . Purchase Orders were being  placed verbally and  Inventory Maintenance was  very poor and was  bordering almost very close to NIL .
2. There was  no proof of any budgeting documents.
3.  Indexing of products left a lot to be desired .
4. No bin cards were displayed at any of the crucial storage locations .

5.  Sadly there was no record of  any Annual, Monthly or Quarterly stock taking being carried out .

6. No Inspection had been carried out for years . The stock on hand had far outlived their usage and were in varying degree of decay . Most of the spoons and plates were  of the wrong pattern and did not  match with each other or  the original part number.

7. No procedure for  Inventory valuation was available .
8. Weighing scales were not being  used to check the veracity of the products and the  quantity being recieved .
9. No Handing over /Taking over files were maintained.
10. No SOP and the Daily  Menu are displayed anywhere in the various  production lines , be it the Oven , Hotplate , MIXIE or even the grinder . It has come to light that RICE has been the principal item of Daily use . This despite the fact that   Mr  Shyamaprasad was himself  a Diabetic and  much Overweight .
11. No  Fire fighting equipment of any sort,   not even sand was  found and the  safety norms given a total miss .
12. Sufficient reserves were  not being  maintained for any Emergencies  like the Covid Lockdown or any other looming pandemic .

13. Annual balance sheet and other financial statements were  not  prepared since the  inception of the firm's  Kitchen  .
14. Lot of unaccounted cash was found in many of the boxes and utensils in the kitchen . The find of many demonitized currency notes in the jar containing the KOZHAMBU PODI  or Chilly Powder did come as a big surprise . The sheer volume of the unaccounted money  could pose a serious problem if the enforcement  authorities do come to know of the same .

15.  It has also come to notice that many items are lent / borrowed to and from the  neighborhood families ; but no records of any sort  are being  maintained of these  transactions  . Periodical balance confirmations are not made available for any  inspection .

15 . Many items in the medical chest are well past their expiry dates .

16 . FACE MASKS , HAND WASH AND SANITIZER are not properly placed and there is difficulty in locating them .

17 , Shelf Life items have gone for a big toss as even a cursory glance of the Fridge would  indicate . Some items bought during the first wave of the present Pandemic  are still stored in the Fridge as are the very many  Chocolates which the SHYAMAPRASAD S  had brought during their last visit to their Son and Daughter Place  in Canada , It  is  almost close to Two years now since they alighted at the Madurai Airport . 

THE SHAYAMALA AND SHAYAMAPRASAD COUPLE  THOUGH HAVING MANY THINGS IN COMMON IN THEIR NAMES , DO NOT SEEM TO BE HAVING MANY THINGS IN COMMON IN THEIR HOME RUNNING CAPABILITIES.